> ## Documentation Index > Fetch the complete documentation index at: https://mintlify.com/ZhFahim/anchor/llms.txt > Use this file to discover all available pages before exploring further. # Tags & Organization > Organize notes with custom tags and color-coding Anchor's tagging system helps you organize and find notes quickly. Create custom tags, assign colors for visual distinction, and filter your notes to find exactly what you need. ## Creating Tags Set up your organizational system by creating tags: Navigate to the Tags section from the sidebar or main menu Click "New Tag" and enter a descriptive name Select a color to visually distinguish this tag from others Your new tag is now available to apply to any note Choose tag names that reflect categories or topics that make sense for your workflow. Common examples include "Work", "Personal", "Ideas", "Important", or project names. ## Tag Colors Customize tags with colors for quick visual identification: Use different colors to distinguish between tag types or priority levels Colored tags help you quickly identify note categories at a glance ### Choosing Colors * Select colors that match your mental model of categories * Use consistent color schemes (e.g., warm colors for urgent, cool colors for reference) * Leave some tags uncolored if you prefer minimal styling * Change colors any time without affecting your notes Tag colors are synchronized across all your devices, ensuring consistent visual organization wherever you access your notes. ## Applying Tags to Notes Add tags to notes to organize your content: ### While Creating a Note 1. Create a new note 2. Click the tag icon in the note editor 3. Select one or more tags from your tag list 4. Tags appear on the note immediately ### To Existing Notes 1. Open the note you want to tag 2. Click the tag icon or tag area 3. Add or remove tags as needed 4. Changes save automatically You can apply multiple tags to a single note, making it easy to categorize notes in multiple ways. ## Managing Tags Keep your tag system organized: ### Editing Tags Navigate to the Tags section and select the tag you want to modify Change the tag name or color Updates apply automatically to all notes using this tag ### Deleting Tags Remove tags you no longer need: 1. Open the Tags section 2. Select the tag to delete 3. Click the delete button 4. Confirm deletion Deleting a tag removes it from all notes. The notes themselves remain unchanged, but the tag association is removed. Deleted tags are soft-deleted and kept for 30 days to enable synchronization across devices, then permanently removed. ## Filtering by Tags Use tags to quickly find related notes: ### View Notes by Tag 1. Click on any tag in the Tags section 2. View all notes assigned to that tag 3. Notes are sorted by most recent first 4. Click any note to open it ### Tag-Based Search Combine tags with search to narrow results: * Filter the main notes list by selecting a tag * Only notes with that tag appear * Use the search box to further filter by content * Clear the filter to return to all notes Click a tag to see only notes with that specific tag Each tag displays the number of active notes using it ## Tag Organization Strategies Make the most of your tagging system: ### By Category Organize notes by broad topics: * Work vs Personal * Projects by name * Content types (meetings, ideas, documentation) ### By Status Track note progress: * Todo / In Progress / Done * Draft / Final * Review / Approved ### By Priority Highlight importance: * Urgent * Important * Reference * Low Priority ### By Context Group by when or where you'll use them: * Meeting Notes * Client Work * Home Projects * Learning Resources Develop a tagging strategy that matches your workflow. Start simple with a few key tags and expand as you discover what organization works best for you. ## Tag Properties Each tag includes: | Property | Description | | -------------- | ------------------------------------------------- | | **Name** | Unique identifier for the tag within your account | | **Color** | Optional color for visual distinction | | **Note Count** | Number of active notes using this tag | | **Created** | When the tag was first created | | **Updated** | When the tag was last modified | Tag names must be unique within your account. If you try to create a tag with a name that already exists, you'll be prompted to choose a different name. ## Multi-Device Tag Sync Your tags synchronize seamlessly: * **Create tags** on any device and they appear everywhere * **Edit tag properties** and changes propagate across devices * **Delete tags** and removals sync when devices connect * **Offline changes** sync automatically when back online Create and manage tags even without internet connectivity When you reconnect, tag changes sync across all your devices If the same tag is modified on multiple devices, the most recent change wins ## Best Practices Optimize your tag organization: ### Keep It Simple * Start with 5-10 core tags * Add more only when you find yourself repeatedly needing new categories * Avoid over-tagging - not every note needs multiple tags ### Be Consistent * Use the same naming conventions (e.g., "Work - Project" vs "Work/Project") * Apply tags consistently across similar notes * Review and clean up unused tags periodically ### Use Colors Meaningfully * Assign colors based on importance, type, or context * Keep your color scheme consistent * Don't feel obligated to color every tag ### Review Regularly * Periodically audit your tags for duplicates or unused tags * Merge similar tags when appropriate * Delete tags that no longer serve a purpose Avoid creating too many highly specific tags. This can make organization more complex rather than simpler. Focus on broad categories that help you find notes quickly. ## Tag Limitations * Tag names must be unique per user * Tags are private to your account (not shared between users) * When notes are shared, recipients see the tags but cannot edit them (only note owners can modify tags) * Deleted tags are permanently purged after 30 days The tag system works fully offline. All tag operations - create, edit, delete, and filter - function without an internet connection and sync when you're back online.